How Do I Set Up an Outlook Rule to Copy All Email to Someone Else?
- 1). Start Outlook. In the main menu, click "Tools," then "Rules And Alerts." This opens the Rules and Alerts dialog box.
- 2). Click the "E-mail Rules" tab. In the Apply changes to this folder box, select the mail folder you want to create the rule for. Normally this will appear in the list as Inbox (Microsoft Exchange).
- 3). Click the "New Rule" icon to open the Rules Wizard to the "Start From A Template Or A Blank Rule" screen.
- 4). Click the "Check Messages When They Arrive" option, then the "Next" button. This displays the "Which Condition(s) Do You Want To Check?" screen.
- 5). Do not select any options on this screen. Click the "Next" button. A warning appears, telling you that this rule will be applied to every message you receive and asking if this is OK. Click "Yes." This opens the "What Do You Want To Do With The Message?" screen.
- 6). If you want to retain copies of all the messages you receive, set the "Forward It To People Or Distribution List" option. If you want to forward the messages without keeping a copy, set the "Redirect It To People Or Distribution List" option.
- 7). The rule you are creating appears in the box at the bottom of the wizard. Click the "People Or Distribution List" link in this box. A Rule Address dialog box appears.
- 8). Specify the person you want email forwarded to by selecting the appropriate address book, clicking her email address, then clicking the "To" button, or by typing the email address directly into the To box. Click "Ok" when done. The Rule Address dialog box closes and the modified rule appears in the box at the bottom of the wizard. Click "Next," then "Next" again to reach the "Finish Rule Setup" screen.
- 9). Enter a name for the rule, and if you are ready to start forwarding messages, set the "Turn On This Rule" option. Click "Finish," then "Ok." You may see an updating server message for a moment, then you will be back at the Outlook window.